This is an amalgamation of things I sent @grymsailor when he first started (almost two years ago now!)

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Overview

For coordinator/admin work, I'd say it the basic stuff typically takes 15-20 minutes a week, spread out over the week. It's not a big time commitment; it's mostly a matter of being online at least a couple times a day to check messages or send/accept challenges and things like that.

This is only meant to be a quick start guide - you'll pick up a lot as you go. You'll also have a lot of questions as a new coordinator/admin, so don't hesitate to ask other more experienced admins.

A few things to do before you get started

Join the LCWL, LCPAL, and Nations League admin clubs. Let them know you're a coordinator/admin with USChess.
If you're coordinating matches for the LCPAL, get set up on WhatsApp and ask someone to add you to the LCPAL WhatsApp group chat.

Process of Scheduling a Match

Here's the basic rundown of how the process of setting up live matches works for the Live Chess World League (LCWL). It's similar for the Chess.com Nations League or Live Chess Pan American League (LCPAL), though LCPAL communications typically take place through WhatsApp.

1. Send a private message to the listed "lead representative" for the team we are scheduled to play that week, and let them know you are with USChess.

LCWL Representatives: https://www.chess.com/club/live-chess-world-league
2022 LCWL schedules: https://drive.google.com/drive/u/1/folders/1AHIhkzp0nYOWfBQ_VhplFc3a4p0aW55-

2. Agree on a time that the matches will take place that will suit both countries. We want to be aware not to schedule matches too early for folks on the west coast, nor too late for folks on the east coast. The LCWL provides a default match time for every LCWL match based on teams' pre-submitted time preferences, so it's often easiest to just schedule matches for the default time. Also, each round in the main tournament includes bullet, blitz, and rapid, so we typically schedule the bullet first, the blitz 20 minutes later, and the rapid 40 minutes after that.

3. Either you or the opposing admin will go into live chess and send live match challenges for the agreed upon times, and the other one will accept. Most match settings should be pretty straightforward, though you'll want to look at past matches for examples of how to name matches.

4. Once the matches are scheduled, let everyone know in https://www.chess.com/clubs/forum/view/general-discussion-66 so we can make a news announcement at the end of the week with all of that weekend's matches.

And you're done!

Creating a match challenge in live chess

A helpful diagram from an old LCWL admin guide.

Team USA Live - Admin Chat

Super Admins

Admins