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How to make a real chess club succeed?

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LordStannis
rooperi wrote:

Running a club is hard work :)


Speaking the TRUTH! There should be a guide for all of this! And It should be called: " The lazy persons guide on fundraising in a chess club!"

JesterMaroc

Well, I attend a table tennis club and structure works like this:

Members pay a monthly fee - $10

Non-Members who come to play on the night pay $2 a night

Mini-Tournaments can be held with a $10 singles and $10 doubles prize with a $2 entrance fee - the club has a regular attendance of around 10 to 15 people.

Large sanctioned tournaments are held 4-6 times a year, with a $25 to $40 entrance fee and $250 prize money. People from other clubs attend these tournaments too so we have about 20-35 people on average.

I agree with my fellow South African (rooperi) that you should have a leadership structure within your club -  at the very least have a President, Vice-President, and Treasurer.

Teja
HandBanana wrote:
Teja wrote:

Solicit parents. They should be happy to support to ensure their kids don't otherwise engage in, well, unchess-like activities .


Like a summer camp or something?


lol summer camp is good. it's some other camps they should worry about.

LordStannis
JesterMaroc wrote:

Well, I attend a table tennis club and structure works like this:

Members pay a monthly fee - $10

Non-Members who come to play on the night pay $2 a night

Mini-Tournaments can be held with a $10 singles and $10 doubles prize with a $2 entrance fee - the club has a regular attendance of around 10 to 15 people.

Large sanctioned tournaments are held 4-6 times a year, with a $25 to $40 entrance fee and $250 prize money. People from other clubs attend these tournaments too so we have about 20-35 people on average.

I agree with my fellow South African (rooperi) that you should have a leadership structure within your club -  at the very least have a President, Vice-President, and Treasurer.


Nice, do they advertise a lot should I be doing that more?

LordStannis
Teja wrote:

lol summer camp is good. it's some other camps they should worry about.


Lol!Laughing That's a good one!

JesterMaroc

Well, that is up to you HandBanana. If you still have a small club and you want it to grow I guess advertizement should be on your agenda. The club I go to does not have to advertize anymore since they have a solid member base and tournaments are advertized through word of mouth.

I would say the best thing for you to do right now is to get your members more involved in the decision making, the more involved they are the more likely they will recruit new members for you without you having to do all the work advertizing. Talk to them and formulate some sort of leadership structure with titles and roles of responsibility.

Do you have a club constitution or statement of intent yet? If not that is the very first step you should take.

LordStannis
BorgQueen wrote:

I think you should entertain the possiblity that you are not the best person suited for being the president then.  Getting the ball rolling isn't that hard.   Asking "What should we do about fundraising?" will get the ball rolling...


Lol, I don't disagree with you!Wink I more of a player than a leader and I have been looking for someone with greater leadership skill and communication skills than me. No luck. For now it looks like its just me, I have asked that question and I have gotten interesting answers like sell BBQ tickets or sell chocolates. But no one knows were to get in contact with the people that do that kind of stuff. I also tryed to get some info on how my high school raised money but every time the president changes the subject so I gave up on that a while ago.

Flamma_Aquila

One word... Alcohol.

LordStannis

Yes, we completed the requirements of being a actual club for the school. That part was full of instructions. I think I will try to get them more involved in the decision making. But our constitution gives the majority of the power to the officers, so should I change that?

LordStannis
Schachgeek wrote:

Meet regularly, not every third new moon except on Thursdays (fizzbin rules). 

Find a venue with good lighting, low noise levels and plenty of space. Clean, unlocked working bathrooms complete with soap, paper towels and toilet paper are mandatory. Chess clubs/tournaments are not very pleasant if you have to "hold it" all night.

Find local sponsor(s) to subsidize the club, and keep membership fees low.

Hold regular tournaments with no or really cheap entry fees (another reason to have sponsors).  Make sure there are tournaments for a variety of time controls. Not everybody likes or wants to risk rating points, spend gas and entry fees on a G/5 or G/15 event all the time. There should be slower tc's too.

Return 100% of tournament entry fees as prize fund, in addition to seed money from sponsor(s) and club coffers. 

Sell merchandise at fair prices.

Challenge clubs from nearby neighborhoods to matches and/or collaborate on tournaments to increase player variety and opportunites for networking.

Do outreach to local schools to increase awareness and increase participation at the scholastic level. 

PAY NO SALARIES! Committed volunteers only to serve as club officers, and it's helpful if they are chess players with some business acumen (Unlike the USCF officers who seem to be neither).

Do all these things, and you'll be well on your way.


What about if we to get a big rated tournament going? None of us are USCF Tournament directors should we consider taking the exam?

LordStannis
AnthonyCG wrote:

Texas has had a big boom in chess ever since University of Texas at Dallas started doing really well in tournaments. They might know some guys you could get in touch with.


So you mean I should get in contact with them for help? I will take any help they offer!Cool

LordStannis
rookandladder wrote:

One word... Alcohol.


Our campus is a drug free environment. (Not that everyone follows it!)

LordStannis
BorgQueen wrote:

Mnnn... not good. 

Selling chocolate requires buying chocolate and a lot of time in trying to sell it.  All that time should be spent on better things... such as promoting your club.

Membership and meeting fees is the way to go.  The only legwork should be trying to get more members, not selling chocolate or blowing money and time on having a BBQ. 

I guess it depends on whether you want to be a chess club committee member or a chocolate salesperson.


Well I will have to go with the chess club committee member!

No selling, Check!

So tournaments are the way to go. Right?

LordStannis
Schachgeek wrote:

Well yes you'll need a USCF tournament director or two, if it is your intent to hold rated USCF tournaments.

If you don't have a certified TD now, consider borrowing one from a neighboring chess club.


Borrowing, alright I will keep that in mind? Hopefully they will share!

LordStannis
AnthonyCG wrote:

Well the coaches might have advice or know people that play chess in the area that could help out.


Alright I will try and get in contact with UTD and UTB

LordStannis
Schachgeek wrote:

What does selling cookies have in common with the girl scouts?

NOTHING! The kids aren't making these cookies!

But cookie sales are a huge fund raiser for them every year.


So once I have some money to spend or right away after the membership fee?

LordStannis
AnthonyCG wrote:

Because if you say no then you're a big meanie pants and you hate children.

Then all the other people will aww in unison and for some reason you'll find yourself compelled to by cookies. Then you will eat them and like them so much that you want more. You will be hooked and next year it will happen again!!


That's true my friend couldn't say no and bought 8 boxes and I can say they didn't give him a discount!

LordStannis
BorgQueen wrote:

Well you could so selling if you had lots of time or lots of little legs to go peddling buscuits door to door. 

Tournaments (paid entry with prizemoney) is a good way to go IF you have the facilities and equipment to do it, and the avenues to publicise the event.

Some places have a government that is often willing to help out too.

But just to get started, you can't look past the fundamentals of member fees.


Alright, member fees and tournaments here we come!

LordStannis
Schachgeek wrote:

well...some of those cookies are pretty good. I remember one year my family sold 7,500 boxes.


Wow that's scary!

LordStannis
Schachgeek wrote:

Be careful with fees, don't follow the USCF model.

If you must charge membership and entry fees to tournaments keep them CHEAP. People are turned off by high fees, especially if they don't feel they are getting a fair return (example=USCF) for their money.


What kind of prizes should I give?