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GUIDELINES: 1.Assign a person the sole responsibility for organizing the chess tournament.He/she maybe given the title Chairman of the Organizing Committee.2.The Chairman of the Organizing Committee should select the members of the Committee.3.After consultation with his committee,the Chairman of the Organizing Committee should appoint a Tournament Director.4.It would be advisable to check with the National Federation before appointing a Tournament Director.THE ORGANIZING COMMITTEE The duties of the Organizing Committee are as follows: 1. To draw up a preliminary financial estimate of the funds needed to run the tournament. 2.To draw up and adopt the Rules and Regulations for the tournament. 3.To secure the tournament venue necessary paraphernalia and publicity for the tournament. 4.To identify the registration centers and announce the deadline for registration. 5.To appoint the Tournament Director,who will be responsible for the actual running of the chess tournament. 6. To settle all organizational problem which may arise during the preparation and in the actual course of the competition. 7.To draw up a final report at hthe end of the tournament for submission to the chairman of the organizing committee. It is necessary to point out that the Organizing Committee assumes the responsibility for all the technical and financial matters. After the Tournament Director is appointed,it is his responsibility to advise the Organizing Committee on technical matters. THE TOURNAMENT DIRECTOR The first duty of the Tournament Director is to check the Rules and Regulations of the competitions as well as the following items; 1. Eligibility 2. Tournament site and tournament schedule 3. Registration (How,Where,When, Cut-off and deadline 4. Tournament System 5. Tournament fees 6. Tie-breaks 7. Rate of play/ use of chess clocks 8. Chess recording 9. Prizes 10. Date of players meeting. I t is necessary to hold a players meeting prior to the start of the tournament to give the Tournamnet Director a chance to explain the Rules and Regulations and avoid any disputes that may arise during the course of the tournament. COLLATERAL MATERIALS ITEM QUANTITY 1. Project paper 1 2. Chess sets as needed 3. Chess boards as needed 4. Posters 20 5. Streamers 2 6. Registration forms as needed 7. Score sheets as needed 8. Trophies 9. (PRIZES)
If you are organising a chess tournament try SWIPS software.
swips full form #aoslm12193
Peter ( @aoslm12193), do you use it currently?
There is also the cost of Swiss system pairing software. Also some TD's bring a portable printer and laptop.
It's a pretty good list. I am the organizer and TD so no commitee for my tournaments. Other than that I can't think of anything you missed at the moment.
In the U.S. some fees to consider are the ad in the Chess Life Magazine and any other promotional costs. After the tournament is over there is a fee for rating all the players.
I use swips - www.swips.eu
there is also an article about the organization of chess tournament https://www.swips.eu/blog/chess/2017/07/15/organization-of-chess-tournament.html
You could try one of the tournaments, @dsbartlett5000. There are some that are thematic for learning openings, but there are other options, too.